When planning an outdoor event, one of the most important decisions you have to make is choosing the right size for your custom canopy tent. A custom outdoor canopy tent provides shade and protection from the elements and makes a powerful marketing tool for your event’s success. However, choosing the right size for your canopy tent can be tricky, especially for those new to event planning.
In this article, we will go over everything you need to know when determining the perfect size for your custom canopy tent for an upcoming event.
Determine the purpose of your tent
The first step in choosing the right size canopy tent is to determine the purpose of using the tent. What kind of event are you planning? Will it be a small, intimate gathering like a backyard party or a business promotion event with hundreds of attendees? Will the tent be used for product displays, a registration area, or simply as a shelter from the sun and rain? Once you understand the purpose of buying an outdoor canopy tent, you can determine its appropriate size.
Estimate the headcount
Once you have determined the purpose of your tent, you will need to consider the number of attendees. It is also a crucial factor to consider when choosing the size of your custom canopy tent. How many guests are you expecting to attend your event? Will they all need to be under the canopy at the same time? You want to ensure enough space for your guests to comfortably move around without feeling cramped.
For a standing-style event without tables or other furnishings, it is recommended to allow 10-12 sq. ft. of space per person. Also, it is best to purchase a slightly bigger canopy size to cover unexpected guests and staff.
Determine the available space on the venue
Another important consideration before buying an outdoor canopy tent is determining the available venue space. Since you cannot use a canopy bigger than the area where you plan to set up your tent, measure the area and take note of any obstacles, such as trees or buildings. Choose a tent size that fits comfortably within the available space and allows for easy access for attendees.
Consider the activities and furnishings
The activities and furniture you plan to have under the custom printed pop up tent will also impact the tent’s size. If you plan to have a stage, tables, or chairs, you must factor in the space they will take up. Additionally, if you plan to have food stations or a bar for VIP guests, you must ensure enough space for them to move around comfortably.
Choose the right size canopy tent
Once you have determined the purpose of your tent, the number of attendees, the available space, and the activities you plan to carry out inside the tent, it is time to choose the size of your event tent.
Here are some general guidelines to help you choose the perfect size:
- For small gatherings, such as backyard parties or picnics, an 8×8 or 10×10 tent may be sufficient.
- For medium-sized events, such as company picnics or small festivals, a 10×20 or 13×26 tent is a good choice.
- For large-scale events, such as music festivals or outdoor weddings, a 20×20 or 20×40 tent is appropriate.
When choosing the size of your custom event tent, it is also important to think about future events. If you plan to reuse the tent for multiple events, it may be worth investing in a large tent that works well for different events or activities. At times, people who started with smaller tents come back to expand their existing canopy capacity after a successful event. Therefore, it makes perfect sense to get a large-size canopy that fills the assigned space or use frame connectors to attach two or more canopy tents.
In addition to the tent size, consider tent accessories you may use for your event’s success. For example, if you are planning an event in an area with unpredictable weather, you may want to choose a tent with sidewalls or windows on all four sides to prevent wind and rain from entering the space. You can also custom print the sidewalls with colorful graphics and consider adding a couple of freestanding pull up banners or display boards for a branding impact. You may also add lighting, flooring, or heating equipment to your custom printed pop up tent to ensure maximum comfort for your guests.
Choosing the right size custom canopy tent for your event is crucial to create a comfortable, inviting space for your attendees and ensuring your event runs smoothly. By considering the purpose of your tent, the number of guests, the size of the event space, and any additional features, you can choose the perfect tent size that meets your needs.